The Position

Arrowhead Pharmaceuticals is seeking a highly organized, proactive, and detail-oriented Senior Commercial Program & Operations Specialist to provide critical support to the Commercial team. This role is instrumental in ensuring the seamless operation of all Commercial teams within the Cardiometabolic Franchise and beyond, delivering high-level administrative assistance, and contributing to a collaborative and efficient work environment.  The ideal candidate is a skilled communicator, thrives in a fast-paced setting, and excels at managing multiple priorities with precision and professionalism. This role reports to Sr VP, Global Cardiometabolic Franchise. 

This role is based in Pasadena, California, with an expectation to be in office 5 days a week.

Responsibilities

• Contract Coordination/Vendor Management: Assist with the preparation, review, tracking and organization of contracts, purchase orders, ensuring timely execution and compliance. Ability to communicate professionally with vendors and KOLs.
• Document Management: Organize and maintain confidential documents, files, and reports for swift access and secure handling.
• Travel & Congress Management: Coordinate and manage domestic and international travel arrangements for various congresses, including event logistics.
• Meeting Planning: Coordinate meeting logistics, including room and venue bookings, catering, and travel arrangements, preparing agendas to create a seamless experience for participants.
• Event Planning: Support the planning and execution of commercial events, off-site meetings and team activities, fostering engagement and collaboration.
• Budget Tracking: Tracking department budget and providing leaders with updates. Tracking and managing invoices.
• Calendar Oversight: Ability to schedule meetings and appointments in Outlook with extreme accuracy and prioritization.
• Onboarding: Support recruitment of new hires by scheduling interviews and requesting access to/setting up necessary systems needed for onboarding.
• Special Projects: Contribute to special projects with a focus on delivering high-quality results within deadlines.
• Team Collaboration: Willingness to pitch in where needed, may include providing assistance at company events and meetings.

 Requirements

• 5 years of experience.
• Technical Proficiency: Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Concur, and experience using contract management systems (e.g. Agiloft).
• Communication: Strong written and verbal communication skills; ability to interact effectively and professionally with all levels of the organization.
• Detail-Oriented: Outstanding organizational and time management skills with meticulous attention to detail.
• Adaptability: Ability to thrive in a dynamic environment with shifting priorities, responding to urgent requests as needed, even outside standard hours.
• Confidentiality: Proven ability to handle sensitive information with discretion and integrity.
• Positive attitude: Approachable, reliable, willingness to help, problem-solver.
• Additional Qualities: Resourcefulness, creativity, a sense of urgency and a proactive mindset are highly valued.

Preferred

• Bachelor’s degree.
• Previous Commercial/Marketing and/or Biopharmaceutical support experience.