North Tarrant Infrastructure, LLC 

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under time constraints, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.  Assists the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data as well as implementing the procurement policy and procedures as required. 

AREAS OF RESPONIBILITY: 

Procurement Department {Daily} 

• Maintain department calendar with upcoming meetings, prepare meeting agendas, reserve rooms and take notes 

• Perform administrative duties [mail, calls, letters, emails, notices, record keeping, travel, invoices] 

• Serve as the external liaison to discuss, resolve and provide information on department processes, and project activities to facilitate department goal attainment. 

• Create & track comparatives in Insite for approval 

• Communicate with Diversity Contract Compliance department to obtain DBE firm contacts 

• Update contract Directory/CO & Comparatives/Procurement Plan 

• Collect vendor current Certificate of Insurance documents, review, identify deficiencies and work with vendor to obtain compliant status   

• Collect vendor W9, NTI department contract documents to completed NTP checklist  

• Prepare department documents for the Board of Manager meetings/reports 

• Administer annual subcontractor evaluations process with department managers for submittal in insite system 

• Update and store department documents on department server systems  

• Obtain CEO signature on all fully executed documents in Adobe Sign system 

Document Management {Monthly} 

• Ensures maintenance of appropriate documentation and records. 

Reports {Monthly} 

• Create Summary of Comparatives under $50K  

• Create and develop transaction reports on all contracts on the projects 

• Track all completed comparatives for reporting  

• Update Subcontractor Information {contact information, etc.} 

• Assists in creating & analyzing compliance reporting documents in word, spreadsheets, Microsoft project and presentation software 

• Create and submit reports to Procurement Manager 

Minimum Requirements: 

• Minimum of two (2) years of experience in similar coordinator positions.  

• Minimum of three to five years of experience working in a procurement/purchasing department. 

• Bachelor of Science Degree in Business Administration or related field preferred 

• Proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Project and Outlook.  

• Ability to pay close attention to detail, ensuring accuracy in work & complete tasks on-time  

• Works independently, manage time and workload, which includes planning, prioritizing, organizing, and following-through on a variety of tasks, assignments, projects, and reports. 

• Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy. 

• Develops solutions to complex problems & scope requiring through knowledge of department practices. 

• Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager’s style and company policy 

• Working knowledge of processes, procedures and regulations and ability to deal with politically sensitive and confidential issues 

• All other job-related duties as assigned.