Position Title: Coordinator, Order Acceptance

Location: Rochester, NY (Onsite 4 days/week+1 day Remote)   

Responsibilities:

• Handle administrative tasks for the Order Acceptance Department
• Act as liaison between inter-company departments
• Review and enter all incoming local and regional sales contracts
• Interface with Campaign Management to ensure cinema campaigns are created within required specifications
• Receive and resolve complaints and problems regarding campaigns, escalate when necessary
• Interface with sales offices and clients to ensure that all necessary contract information is complete and accurate
• Maintain exceptional quality by proofing all materials prior to routing and release
• Effectively communicate with sales teams on client campaign status
• Educate sales and clients on processes, workflows, and creative best practices
• Daily data entry
• Apply professional training and experience to achieve maximum results
• Assists on case-to-case basis when sales have trouble with contract delivery
• Interface with Manager on any relevant team issues and priority clients
• Provide coverage and backup for Senior Coordinator

Qualifications:

• 4-year college degree preferred
• Excellent data entry skills
• Excellent interpersonal, verbal, written, and organizational skills
• Proven track record of successful multi-tasking essential
• Knowledge of Microsoft Excel, Word and Outlook required
• Ability to work under strict deadlines
• Must have the ability to communicate effectively with all levels of management
• Ability to learn a variety of job descriptions
• Outstanding organizational skills

Salary Range: 36,000-40,000 USD Annually + Benefits