Overview: The Jr. EA position is an important role providing leverage to several of our department heads and will have immediate impact through organizing and scheduling activities, maintaining calendars and interacting with employees, external partners and investors.  We’d love to hear from energetic and ambitious administrative professionals with an eye for detail who are experienced in handling a wide range of executive support-related activities and are able to work independently.  The successful candidate will have a keen sense for streamlining processes, looks to take on new challenges, enjoys the administrative challenges of supporting a group of diverse leaders, and thrives in a fast-paced environment

The Role:   This position includes, but is not limited to, the following responsibilities:

• Calendar management and coordination of a variety of departmental and company-wide meetings including – attendee updates, room reservations, preparing agendas and presentations, securing necessary IT equipment & catering
• Prioritize conflicting needs; handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadline pressure
• Prepare complex and detailed travel plans, itineraries and agendas
• Communicating directly, and on behalf of Dept. Heads with external contacts, employees, partners and vendors
• Research, prioritize and follow up on incoming issues, including those of a sensitive or confidential nature
• Compose and prepare correspondence that is sometimes confidential
• Participate in the planning and execution of company events and activities
• Deliver prompt, friendly and consistently high-quality customer service, internally and externally
• Prepared to be available out of regular hours where demand dictates
• Meet and greet executives’ guests and assist Office Manager in times of high activity
• Maintain and protect highly confidential corporate information
• Complete expense reports
• Document and file management
• Assist in maintaining a safe, secure, and pleasant work environment

Qualifications and Experience

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

• Min 2 years of experience supporting Management level executives in a fast paced, growing organization
• Bachelor’s degree or equivalent work experience.
• Experienced in a fast-paced environment with high level of activity and significant interaction with external investors/clients/Board members etc.
• Exceptional proofreading and communication (written and verbal) and interpersonal skills
• Able to quickly understand key relationships in order to accommodate schedule demands
• Initiative and resourcefulness in collecting information from varied sources. Ability to be politely assertive when requesting information, and to be thorough and tenacious in following-up
• Able to anticipate the needs of executives while fielding requests and identifying significant items requiring attention
• Project management skills, plus the ability to self-initiate administrative projects and manage multiple priorities
• Highly organized, thorough with strong time management skills and ability to prioritize effectively
• Exceptional attention to detail and an organized mind that ensures the little things don’t slip through the cracks
• Demonstrable problem-solving skills and analytical abilities
• High degree of computer proficiency utilizing Microsoft suite of products (Outlook, Word, Excel, PowerPoint), internet applications and office management software
• Positive attitude, highly collaborative and collegiate