If you like technology, solving problems, working with a dynamic team in a fast-paced environment, and providing excellent customer service, this is the position for you! The Business Support Specialist is a crucial component to ensuring the day-to-day operations of our internal clients run smoothly and efficiently. An ideal candidate for our team would have marketing, event management, or customer service experience, although this is not a requirement. This role requires the ability to work well on a remote team.     

You will love this job if…  

• You are a high performer, self-starter, and love to learn.  

• You take ownership of projects and drive impact.  

• You connect and grow both inside and outside the organization.  

• You like to have fun and be your authentic self.  

What you’ll do…   

• Organize and coordinate logistics for conferences and large-scale events, including venue booking, travel arrangements, speaker management, and vendor coordination, to ensure a seamless experience for attendees. 

• Manage administrative tasks that drive efficiency for the Marketing and People & Talent teams. 

• Coordinate day-to-day operations to ensure smooth workflow across departments. 

• Support project planning, scheduling, and communication for team initiatives. 

• Assist in the preparation of presentations, reports, and internal communications. 

• Collaborate with cross-functional teams to facilitate project completion and support ad hoc needs. 

You should have  

• 2-3 years of experience in an administrative or coordinator role, ideally within marketing, technology, or related industries. 

• Proven ability to handle multiple tasks and prioritize effectively in a fast-paced environment. 

• Experience supporting project planning, scheduling, and managing timelines across teams. 

• Experience working with multiple departments (such as Marketing and Technology) and supporting team needs across functions. 

• Strong communication skills to liaise between teams and ensure seamless coordination. 

• Attention to detail documenting detailed processes and steps to add to internal knowledge bases. 

• Strong organizational, presentation, and interpersonal skills. 

Characteristics of an ideal candidate  

• Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external  

• Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas 

• Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients 

• Empowered; bring solutions instead of problems 

• Performance Driven & Accountable; sets goals and challenges our high-performance culture 

• Even-tempered; handles pressure and thrives in a fast-paced environment 

• Coachable; recognizes strengths & weakness and open to guidance  

Why Avicado  

• Competitive compensation  

• Health insurance  

• 401k with employer match 

• Flexible PTO 

• Remote work 

• Philanthropic Matching Gift Program  

And more…  

About Avicado  

Avicado Construction Technology Services, LLP was established in 2015 with a focus on utilizing the latest cloud-based tools and applications to enhance our clients' experience. As a technology consultancy, we empower construction owners to make the most of their systems and data. Our team of experts collaborates with enterprise organizations such as data centers, universities, hospitals, and real estate developers to promote seamless interoperability across their teams and technologies. We are experiencing an exciting phase of expansion and actively searching for new talent to join our team. 

We’re a close-knit team with a high-performance culture, but we don’t like to take ourselves too seriously. 

Our diversity and inclusivity are a point of pride, and we have created a highly interactive remote work environment that encourages mutual respect and individuality while fostering opportunities for employees to excel both personally and professionally. We offer competitive benefits, remote work experiences, flexible work arrangements, various career development opportunities, employee resource groups, and more. 

Avicado's unwavering dedication to creating a remarkable workplace experience has been widely acknowledged by experts in the industry. We are thrilled to have attained the highly coveted "Great Place to Work" certification and to have been included on Inc.'s esteemed Best Workplaces list for three consecutive years. Additionally, we are humbled to have received the AYA Award, which recognizes allies who promote equality and actively foster positive change for women in technology. At Avicado, we take great pride in fostering a culture that is both inclusive and supportive, especially for women in the technology industry. 

These accolades are a testament to our ongoing efforts to foster a culture of inclusion, mutual respect, and professional growth for all members of our team. 

If you are a self-motivated individual who wants to work with Fortune 500 clients in a rapidly growing company, we encourage you to join us! 

EOE