At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

Responsible for overseeing facilities & space management, vendor & contract management, training & event coordination, training administration & LMS management, inventory & reporting.

Facilities & Space Management

• Oversee the day-to-to day operations of the training centre, ensuring facilities are well-maintained and equipped for training sessions.
• Monitor and manage space allocation, optimizing event layouts for efficient use of available space.
• Oversee the security of the Training Centre, including access control systems and surveillance cameras.
• Ensure all facilities including coffee machines, water dispensers, air conditioning units, carpets and landscaping are properly maintained and serviced regularly.
• Ensure that all facilities comply with health and safety regulations to provide a safe environment for employees and participants.
• Oversee the efficient use of energy, including air conditioning and lighting, to improve sustainability and cost-effectiveness.

Vendor & Contractor Management

• Source, negotiate, and manage third-party contractors and service providers, ensure quality services while staying within budget.
• Monitor maintenance schedules and repairs, keeping accurate records of service logs, coffee machine sales and operational expenses.
• Obtain approval from building management for work permits and loading forms submissions.

Training & Event Coordination

• Coordinate and support regional offices during events, ensuring smooth execution and logistics.
• Oversee catering and meal arrangements for training sessions and events.
• Change e-signage daily and manage video projections on all TV displays.
• Prepare access cards for participants daily, ensuring they are returned and maintained properly.

Training Administration & LMS Management

• Upload training sessions and attendance records into the LMS to ensure accurate tracking.
• Update and extract reports from Survey Monkey, compiling training feedback for evaluation.
• Extract and print class participant lists for security registration at the lobby.
• Design posters and awareness materials for display within the training centre.

Inventory & Reporting

• Prepare reports on the balance of stationery, cleaning tools, tissues, and snacks to ensure better order planning and avoid shortages.
• Provide a daily access transaction report for security and tracking purposes.

Job Requirements:

• Education: Bachelor’s degree in Construction Management or a related field.
• Experience: Demonstrated experience in building management, vendor coordination, training and event logistics, LMS administration, and inventory reporting.
• Skills: Strong organizational, communication, and problem-solving skills. Proficiency in LMS platforms, reporting tools, and facility management. Familiarity with health and safety regulations. Ability to manage vendor relationships and coordinate training logistics.
• Other: Detail-oriented, adaptable, and capable of working both independently and as part of a team. Willingness to work on-site to oversee training centre operations and events.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.