Intern, Site Activation Coordinator

Join IQVIA today and make an impact on patients’ outcomes!

Job Overview

Provide administrative and technical support to ensure efficient preparation, handling, and maintenance of essential clinical trial documentation and activities. Support site activation, regulatory processes, and ongoing trial management in accordance with study protocols, applicable regulations, and internal procedures.

Due to the nature of the tasks—which are focused on handling physical clinical trial documentation—this is a fully office‑based role located in Warsaw (Domaniewska Street).

This is a fixed‑term internship with an 8‑month employment contract, offering an excellent first step into the clinical trials industry and a valuable opportunity to gain hands‑on experience.

Responsibilities

• Supporting printing, compilation, and shipment of clinical trial documentation required for site activation, study maintenance, and regulatory submissions for selected studies or multi‑protocol programs in Poland.
• Assisting in the preparation, distribution, filing, and archiving of trial documentation according to the scope of work and standard operating procedures (SOPs).
• Reviewing documents for completeness, consistency, and accuracy under the guidance of senior staff.
• Preparing client‑facing deliverables using appropriate tools and drafting text for straightforward documents as assigned.
• Completing and updating relevant fields in Clinical Trial Management Systems (CTMS), databases, tracking tools, timelines, and project plans.
• Providing administrative support including meeting coordination, minute taking, travel arrangements, copying, scanning, faxing, and courier management.
• Interacting professionally with internal and external clients under supervision of senior team members.
• Performing investigational product (IP) release activities for small, straightforward projects or providing support for reviews within larger programs.

Qualifications

• Completed Bachelor’s Degree in a relevant field.
• Fluent written and verbal communication skills in Polish and English.
• Demonstrated analytical, critical‑thinking, and problem‑solving ability.
• Proficiency with standard office software and willingness to learn role‑specific tools.
• Strong teamwork skills and the ability to collaborate effectively with colleagues and stakeholders.