Scheduled Hours

40

Position Summary

Assists with both pre- and post-award duties with moderate supervision and oversight. This position supports faculty and departmental staff in the preparation, submission, and management of sponsored projects, ensuring compliance with university policies and sponsor regulations.

Job Description

• Act as liaison to accounting departments to resolve accounting issues and manage year-end process.

• Tracks and maintains online database of grants submitted, awarded, rejected, etc.

• Works with PIs to provide fund management and make any necessary budgetary changes.

• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.

• Updates and forecasts grant expenditures for faculty grant portfolios.

• Assists with timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.

• Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).

• Obtains signatures and forwards grant financial status reports to PI and senior leadership.

• Assists with monitoring invoices for outgoing subawards.

• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).

• May assist with pre-award activities including:

  • Coordination of proposal submission, including gathering of all materials from collaborating researchers and teams

  • Coordination and development of proposal budgets and justifications

  • Monitoring and adjusting Other Support documents

  • Tracking report due dates and coordinating on-time submission of all materials needed

  • Maintaining knowledge of regulatory compliance and agency/university guidelines

  • Recording and reporting on proposal and award history

• Performs other duties as assigned.

​Working Conditions:

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (1 Year)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Knowledge of Research Management System (RMS).
• Knowledge of SUBS System.
• Knowledge of agency guidelines.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting Processes, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Grant Administration, Grants Accounting, Intrapersonal Communication, Microsoft Excel, Microsoft Office, Microsoft Word, Oral Communications, Workday Software, Written Communication

Grade

G10-H

Salary Range

$25.47 - $39.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.