It’s your time, make it matter.

At Peterson, we partner with our customers to build the future. For over 85 years, our peoples’ work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson’s legacy permeates every aspect of our communities. From roads and bridges, back-up power at hospitals, fire-fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose.

Our family-oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.

You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter.  Peterson offers competitive wages, generous benefits, and promotional opportunities at a family-owned and operated business. It’s time to use your skills and passion to do work that matters!

Job Description

Peterson Power Systems has an immediate need for an Administrative Assistant at our Hillsboro, OR location.

SUMMARY

This position provides a variety of administrative and clerical support for Peterson Power. 

ESSENTIAL JOB FUNCTIONS

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

Administrative Support

Provides a variety of clerical and administrative support for managers and supervisors, such as:

• Assist Sales with contract and credit review.
• Enter new sales and change orders in the Contract Review portal for review and approval.
• Track projects through the approval process and keep Sales Representatives and Project Managers apprised of status.
• Communicate any revisions to the Purchase Orders (PO), contract, or Terms & Conditions requested by Contract Review to the customer.
• Request missing documentation for or from customers such as payment and performance bonds, prime contracts, subcontracts, project information sheet, credit application and certificate of insurance.
• Serve as the point of contact for the approval process from when the PO is submitted to when we have final contract and credit approval.
• Work with Sales Manager to keep progress moving on stalled sales and to obtain signatures on sales documents.
• Assist in coordination of pick-up and delivery of units from CAT to the customer.
• Assist Office Manager-Project Sales Coordinator with reports, research and any additional tasks as needed.
• Assist Senior Project Manager with maintaining the New Assignment Log spreadsheet, tracking down and confirming the delivery of parts, maintaining the Completed Project Report spreadsheet and scheduling meetings.
• Assist Sales Manager with creating reports, PowerPoint presentations and scheduling meetings.
• Score Units/Report Sale to CAT
• Submit Sourcewell Form to CAT to Report Sourcewell Sales.
• Provide CAT order confirmation, revision, and invoice emails.
• Order office supplies.
• Assist with annual CAT audit.
• Weekly upload of RTS report (DOI download to iMACS).
• Conduct web research: “Plan Center Review” 2-3 times per week for the Power Division.  This will involve training on how to find potential generator projects from websites the Power Division subscribes to, and forward leads to Power Sales Team.

• Work with Corporate Receptionist and IT staff to keep internal phone list updated so it is accurate and sent out regularly.
• Prepare and turn in expense report, for reimbursement of meeting supplies when purchased, and mileage for running errands throughout the week.
• Other projects as assigned by manager.

QUALIFICATIONS

• High school diploma or general education degree (GED)
• Minimum of one year of experience as an administrative assistant; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid Driver’s License and satisfactory driving record required.

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Peterson Power Systems, Inc. is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.