JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world 

 At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 

What this opportunity involves:

Working across one of our major banking clients, your key focus will be providing only the highest level of client service. You will assist be responsible for administration tasks relating to payment of rent and outgoings, ensure all lease agreements are abstracted accurately and on time, enforce both ours and the clients strict governance processes & monthly reporting obligations.

This role offers 2 days per week work from home. 

Snapshot of the role

A high degree of independence is required on a day-to-day basis, primary duties and responsibilities include the following:

• Preparedness to develop a strong understanding of the property management database system Portfolio;
• Invoice management – review and manual processing of outgoings;
• Reconciliations of outgoings budgets and wash ups annually, and accounts and general arrears queries;
• General administrative tasks such as filing, responding to enquiries and customer service;
• Data entry and Excel spreadsheet analysis;
• Receive change requests from internal teams, and check and ensure internal governance complied with prior to being actioned;
• Assist with distribution of insurance certificates;
• Assist in the budgeting, monthly forecasting and accruals process and provide financial data to stakeholders as required;
• Verify accuracy of a sample of rent reviews as actioned by offshore team;
• Review and validate accuracy of monthly rent roll variances and provide commentary on changes;
• Assist with mentoring and training of new staff;
• Maintaining Trackers ensuring they remain up to date and complete to document and manage critical actions;
• In consultation with Property Management, ensure Vendor and Landlord details are maintained and updated as required, with all required governance documents in place and verified.

Sounds like you? We are looking for someone with:

• Superior attention to detail and high regard for quality standards;
• Demonstrated ability to maintain and manage accurate data;
• Excellent written and verbal communication skills;
• Sound computer skills in Excel and data software;
• Work strongly both independently as well as in a team.
• Financial acumen to enable monthly reporting and meet financial targets;
• Demonstrated ability to prioritise high volume work within tight, operational and financial deadlines;
• Strong organizational and interpersonal skills;
• Positive approach/attitude to meeting internal stakeholder needs;
• Capacity to support and manage change;
• Have the ability to understand and interpret commercial contracts (preferably real estate leases).

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave 
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:  

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number ABREQ524162

Location:

On-site –Melbourne, VIC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.