Job Title

Business Specialist

Agency

Texas A&M Forest Service

Department

RVFD Grants

Proposed Minimum Salary

$4,500.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Business Specialist ensures audit controls, compliance and accuracy in program operations for the Capacity Building Department through detailed analysis, database management and record retention.  Works closely with staff to efficiently process a high volume of grant applications and awards.  Assist with policy research and special projects to enhance program effectiveness.  Supports the implementation of new initiatives and improvements to existing processes.  Plays a key role in maintaining accountability and streamlining administrative procedures to better serve stakeholders.

Responsibilities:

-Collaborate and assist staff assigned to process a large volume of grant applications and grant award transactions.  Ensure compliance with program, accounting and record retention procedures.  Work closely with Program Leader to deliver excellent customer service, quickly answer customer inquiries and effectively resolve customer complaints.  Compose professional and tactful correspondence dealing with customer issues which may include sensitive matters.  Communicate rulings to fire department customers and/or departmental staff, as appropriate.

-Audit application, FAMIS, database entries, funding proposal lists, invoice transmittals and files to ensure compliance with program and record retention guidelines.

-Assist staff in making eligibility determinations.

-Assist in researching and analyzing administrative systems, polices and procedures.  Conduct research and special projects as directed by the Program Leader.  Prepare oral and written reports on results. 

-Communicate and coordinate regularly with appropriate teammates to maximize the effectiveness and efficiency of interdepartmental operations and activities.

-Coordinate and assist with the implementation of new programs or enhancements to existing programs.

-Assist with promotional opportunities such as fire department ceremonies, legislative and trade show events.

-Manage and account for agency credit cards in accordance with applicable laws, policies, rules, procedures and guidelines.

-May participate in regional and statewide emergency response operations, as needed.

-Employees with administrative duties: may require extending bending, reaching, stooping, kneeling,, squatting and sitting.  May require extended communication with visitors and employees in person, by phone or electronically.  May require infrequent travel in State vehicles with overnight stays.  May require operating computers with monitors for extended periods of time.

-Other duties as assigned.

Benefits: Texas A&M University System strives to support the health and wellness needs of our diverse workforce. Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities.

Education and Experience:

Required Education: Bachelor's degree or equivalent combination of education and experience.

Preferred Education: Bachelor's degree in Business, Finance, Accounting, Administration or related field.

Required Experience: None

Preferred Experience: One (1) or more years of experience using Texas A&M University’s FAMIS and Canopy systems web applications.  One (1) or more years of experience in auditing, accounting, or business operations.

Knowledge, Skills and Abilities:

Required Knowledge: Working knowledge of Word, Excel, Outlook and Adobe Acrobat.

Preferred Knowledge: Experience with auditing operations to ensure compliance with program, accounting and record retention guidelines. 

Required Skills: Strong oral, written and interpersonal skills.  Attention to detail. Sound judgement.

Required Abilities: Ability to multi-task and work cooperatively with others.

Preferred Abilities: Work independently.  Work effectively in a fast-paced office environment.

Registration, Certifications and Licenses:

Required: Texas Driver's license or the ability to obtain one within 30 days.

Applicant Instructions:

Resume, cover letter and transcript (if applicable) are REQUIRED to be uploaded to application. References are required to be entered in the secondary questionnaire section of the application.  Certifications are preferred to be uploaded to the application.  Documents/certifications can be uploaded in the “My Experience” page in the “Resume/CV section.  More than one document can be uploaded; just click the “Upload” button for each document.  Documents can only be loaded at this time and cannot be uploaded once the application is submitted.  If there are any issues uploading documents, please contact 979-458-6690.  Please check your spam folder in case more information is sent in regard to this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.