Company:

Oliver Wyman

Description:

About Oliver Wyman

As a business of Marsh, we work alongside the world’s leading experts across risk, reinsurance and capital, people and investments, and management consulting. Together with Marsh Risk, Guy Carpenter, and Mercer, we help organizations build resilience and competitive advantages from every angle. With annual revenue of $27 billion and more than 95,000 colleagues in 130 countries, Marsh helps build the confidence to thrive through the power of perspective. 

For more information, visit oliverwyman.com, or follow us on LinkedIn and X. 

*PLEASE SUBMIT CVs IN ENGLISH*

* THIS IS A HYBRID ROLE THAT REQUIRES A PRESENCE IN THE OFFICE 2 DAYS PER WEEK. THERE IS NO OPTION TO BE FULLY REMOTE.*

The Administrative Coordinator will execute “on demand” administrative support requests accurately in and in a timely manner.

Key Responsibilities:

• Schedule and coordinate complex meeting requests and logistics

• Coordinate travel arrangements, including air, hotel, ground transportation and meal reservations

• Ensure timely administration of any required visa/travel documentation processes

• Compile and submit timesheets and expense reports according to policy

• Employs best practices when accessing the CRM, including timely and accurate contact creation/updating of contact, opportunity and meeting activity information, according to global data standards

• Process vendor invoices using iProcurement, including new vendor set up, purchase order requisition, receipting invoices and proactive status updates to key stakeholders in a timely manner

• Research and coordinate internal and external events (i.e. dinners, happy hours, team building events, etc.)

• Research and coordinate corporate gifts (i.e. new joiners, baby, wedding, funeral, illness, promotion)

• Provide coverage for EAs/AAs who are out of the office and ensure seamless handoff upon EA/AA return

• Reserve conference room space through internal conference room systems

• Build and maintain cooperative relationships with colleagues at all levels

• Perform other related duties as required by management

Experience Required:

• 2+ years of previous administrative or customer service experience

Skills and Attributes:

• Thoughtful judgment and ability to have an owner’s mentality while being courteous and caring

• Strong organizational skills that demonstrate the ability to perform and prioritize multiple tasks

• Detail-oriented, even when the work is fast-paced

• Resourceful, takes proactive approaches to problem-solving with strong decision-making capabilities

• Positive demeanor and superior written and verbal communication skills are essential

• Solid time-management abilities with the ability to prioritize tasks

• Possess a positive attitude and be willing to work as part of a team

• Able to work with different personalities.

• English fluency a must.

Technical Skills:

• Competent working with Microsoft Office suite, including Word, Outlook and PowerPoint.

Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X. 

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.