Job Description Summary

Organization's Summary Statement:

Under general supervision, supervises complex accounting clerical, bookkeeping, payments receivable & departmental deposit processing or auditing activities. Serves as primary bookkeeping specialist for a major function such as complex multi-grant and contract accounting support, loan processing and payment plan support, or supervises and trains subordinate personnel.

Primary Duties:

1. Performs complex clerical activities essential to accounting, such as accounts payable/receivable, payment handling procedures, posting or reconciling ledgers and accounts, processing and disbursing refunds, preparing trial balances, payroll, leave accounting and preparing consolidated reports.

2. Provides primary bookkeeping support services for complex accounts that require regular reports, active monitoring of fund and budget amendments, and/or departmental deposits for multiple campuses. Reconciliation and detailed research to resolve discrepancies including validation of armored car transactions.

3. Assists accountants or auditors in making modifications to existing accounting systems or in the formulation and installation of new systems.

4. Performs analysis of various ledger accounts such as reviewing entries, verifying amounts, monitoring and balance cash funds, comparing and reconciling balances and interpreting trends or deviations from accounting standards.

5. Supervises and monitors the bookkeeping activity of a unit, ensuring details of financial transactions are recorded in journals, ledgers and automated system.

6. Researches and resolves credit card payment issues.

7. Processes loan closing procedures for campus emergency and institutional student loans, verifying identification and completion of the appropriate promissory notes maintaining accurate documentation.

8. Reviews all transactions posted to assigned accounts by ensuring all account activity is recorded, all adjustments are calculated and corrections made.

9. Provides a consistent level of customer service relating to inquiries about payments and processing regarding their billing and registration activity. This requires being aware of and adhering to all privacy rules including the campus provisions for FERPA, Graham Leach Bliley, and approved Red Flag Rules.

10. Prepares a variety of reports using manual and automated systems and equipment, personal computers and related software.

11. Monitors cash and checks to help detect counterfeiting and forgeries.

12. Supervises and trains subordinate personnel, determines work priorities, plans, schedules, assigns and reviews work.

Physical Demands:

Licenses/ Certifications:

Minimum Qualifications

EDUCATION: High school diploma or GED.

EXPERIENCE: Four years accounting clerical experience. Customer service experience and/or cash handling and payment processing experience.

OTHER: None

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

Thorough knowledge of bookkeeping principles, mathematical methods and techniques and accounting standards. Skill in performing mathematical computations; in using analytical techniques to reconcile financial data; in reviewing and processing financial documents; in operating calculators, personal computers and related software. The ability to exercise attention to detail in the area of monetary transactions. Ability to understand and explain items within an accounting system. Ability to communicate effectively, to prepare written records and reports; to work independently with little supervision; to supervise and train others in assigned accounting clerical work; to establish and maintain effective work relationships; to operate manual and automated office equipment. Must have the ability to understand the various privacy laws and audit requirements placed on the daily function of the position.

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

CONDITIONS OF EMPLOYMENT:

Additional Job Details

Job Risks

Financial Disclosure Required

No

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department

BMGT-Dean-Office of Finance & Accounting

Worker Sub-Type

Staff Regular

Salary Range

$46,736.00 - $56,083.00

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization.  Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

Resources

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