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Closing Date:

10/29/2024

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Peds Foster Care

Department's Website:

Summary of Job Duties:

The Project for Adolescent and Child Evaluations (PACE) program is searching for a well-organized Program Manager who works with the Clinic Director in supervising support personnel including training and annual evaluations. The Program Manager performs HR processes such as Workday recruiting and termination processes and serves as a backup to initiating credentialing requirements and professional licenses as a part of onboarding completed by the Project Specialist. If you like a challenge and are able to multi-task, then this is the job for you! Come build your career with us and contribute to the improvement of the health and health care and well-being of Arkansas.

Qualifications:

• Bachelor’s degree in business, healthcare administration or related field plus four (4) years of administrative or program management experience or

• High School diploma/GED plus eight (8) years of administrative or program management experience required.

Knowledge, Skills & Abilities:

• One (1) year in a healthcare setting.

• Knowledge of budgeting.

• Experience with Workday processes.

• Previous experience navigating an electronic health record.

Additional Information:

Responsibilities:

• Oversees office workflow/processes including ordering of equipment, license renewals, office supplies, and processing travel including registration for continuing education for clinical staff. 

• Oversees intake, scheduling, final report, and recommendation processes including obtaining patient records. 

• Works with Clinic Director(s) and Project Specialist on the development and implementation of new work processes. 

• Manages section assets (i.e., property inventory, property transfer/surplus). Monitors and reports program compliance standards and results. 

• Communicates daily status of employee issues/projects/duties to Clinic Directors to ensure everyone has the same understanding or knowledge to run an efficient program.  

• Works with the Clinic Director on all section budgets in regard to program needs and as requested by the UAMS finance department.

• Assists Clinic Director(s), Medical Director(s), and Project Specialist as needed in regard to their administrative activities. 

• Provides administrative support and coordination services for training activities as requested.  Participates in administrative and other committees as directed.

• Responsible for training and coordinating administrative staff within the section. 

• Assists with preparation and maintenance of all section budgets as directed in regard to day-to-day program needs as requested by the program finance/Clinical Director.

• Works in conjunction with Clinic Directors and Peds HR Department concerning recruiting of new hires and transfers as well as processing terminations. 

• Completes paperwork requirements to set up new employees. 

• Processes time sheets/leave forms for staff as needed. 

• Maintains good communication with all employees identifying problem issues as well as potential solutions, and makes appropriate recommendations to Clinic Director(s). 

• May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes