The Practice Coordinator in our Dallas, TX office will support lawyers in our Disputes practice and is responsible for a broad range of administrative duties primarily including document production, organization, research and client support for timekeepers. The ideal candidate will possess strong administrative skills, a positive attitude, take initiative, be a team player and be dependable.  

The role will require presence in the Dallas office at least two days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule may be required from time to time.

Responsibilities include, but are not limited to:

• Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc. 
• Proofread all documents, correspondence, memoranda etc. for content, grammar, and accuracy  
• Maintain calendars to include coordination and scheduling of meetings, depositions, conference calls and WebEx, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues 
• E-file with various courts and remain up to date on format, filing requirements and deadlines 
• Maintain organization of client files, including electronic files in the firm’s document management system (FileSite or iManage) 
• Prepare and process new client/new matter forms, along with conflicts searches, preparation of engagement letters, and budgets 
• Monitor status of outstanding client invoices and timely submit appeals for underpaid amounts, as necessary 
• Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed 
• Input time entry for assigned lawyers; track work in progress and account receivables 
• Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Practice Assistants, Global Service Center, Billing, Docketing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion 
• Interact and follow-up with clients, outside counsel and others, as needed 
• Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers 
• Track deadlines and status of cases/matters and update lawyers and/or docketing department on deadlines, as needed 
• May assist paralegals and perform some paralegal duties as assigned 
• Assist other practice group support members with overflow work and provide backup support as requested 
• Assist other practice groups as assigned

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications and job related skills

• Minimum 5 years of experience performing basic office and clerical duties in a law firm or professional service organization; litigation experience required
• Experience with paralegal activities preferred 
• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Proficient with Microsoft Office Suite and Adobe Acrobat 
• Proficient in Litigation Calendaring and software (Compulaw preferred) 
• Excellent organizational skills and high attention to detail 
• Strong communication skills, both written and verbal 
• Good analytical and problem-solving skills 
• Ability to work harmoniously and effectively both independently and with others as part of a team 
• Self-starter who is committed to the job, with flexibility to work overtime as needed 
• Exercises appropriate confidentiality and discretion at all times 
• Demonstrates accountability; takes ownership and pride in work 
• Strong time management skills; able to prioritize actions from multiple sources 
• Ability to learn and understand basic firm principles