Scheduled Hours

37.5

Position Summary

Under the direction of the Executive Director, the Administrative Coordinator II is responsible for coordinating the activities and messaging of the Bauer Leaders Academy. This includes providing general administrative support to the Bauer Leaders Academy senior leadership team, supporting the development and delivery of activities and events, and maintaining the physical and virtual presence of the Bauer Leaders Academy.

Job Description

• Serves as the staff member principally responsible for the administrative operations of the Bauer Leaders Academy. This includes (a) maintaining the Academy’s physical office space; (b) providing administrative support for the senior leadership team (e.g., calendar management, notetaking and recordkeeping); and, (c) supporting necessary budgetary activities (e.g., reimbursements, financial record keeping).  
• Supports the marketing and communications functions of the Bauer Leaders Academy. This includes (a) assisting in the development of marketing materials (e.g., presentations, documents, multimedia productions); (b) maintaining the Academy’s virtual presence (e.g., website, social media); and (c) developing creative ideas for how to tell the Academy’s story and accomplishments.
• Provides administrative and logistical support for the Bauer Leaders Academy’s events and activities. This includes (a) coordinating with stakeholders internal to WashU; (b) managing relationships with vendors and external service providers; and (c) sourcing and managing contributions from faculty, staff, and alumni.
• Performs other activities required to support the achievement of the Bauer Leaders Academy’s mission and objectives.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Marketing And Communications (1 Year)

Skills:

Effective Written Communication, Entrepreneurial Organizations, Innovative Solutions, Interpersonal Relationship Management, Managing Ambiguity, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multimedia Communications, Multitasking, Office Administration, Office Procedures, Oral Communications, Personal Initiative, Proactive Approach, Social Media, Waterfall Project Management

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.