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Overview
The Operations Assistant is a key position in the operations of the Home Health clinical teams. The responsibilities of this role will vary and could include the processing of field staff and office personnel payroll, the processing of department specific accounts payable, the processing of patient start of care paperwork, answering incoming calls and phone calls from patients, physicians, and referral sources; creation of patient specific documents; patient lab registration, follow up and tracking, ordering patient supplies, ensure accuracy of patient census, initiate and update daily, weekly, monthly on-call rotation and tracking of PTO requests, reconciliation of visits to order profiles; processing of hospital communicators and team phone calls from patients, staff, referral sources, etc. This position will support teams that provide service within a six-county area, with a growing patient census of approximately 450+ patients, and 120 staff.

Responsibilities
Core Responsibilites and Essential Functions

Staff Support
* Accurately process weekly time, into payroll system
* Order and pull patient care supplies, as needed
* Fax/mail discharge instructions and medication list to patients, as directed
* Maintain and track calendars for on-call, PTO rotation, holiday coverage, communicate with team members
* Order office-based supplies, as needed
* Create Admission packets

Patient Experience
* Timely and accurate registration of patient labs
* Follow and tracking of patient lab results
* Assist patient care staff, with needs, to enable world-class service
* Monitor ROC process, to ensure timely resumption of care is established
* Answer incoming calls, timely & routing appropriately

Leader Support
* Monitor and produce accurate patient census
* Accurate and timely processing of accounts payable
* Produce daily and weekly status update reports
* Tracking of patient start of care paperwork, to comply with CMS regulations

Required for All Jobs

Performs other duties as assigned

Complies with all WellStar Health System policies, standards of work, and code of conduct.

Qualifications
Required Minimum Education

High school diploma Required

Required Minimum Experience

Minimum 2 years administrative or operational assistance experience, preferably in a healthcare or homecare setting Required

Required Minimum Skills

Effective communication, professional, multitasking, dependable, problem-solving, organization, Microsoft Office Suite

Required Minimum License(s) and Certification(s)


Additional Licenses and Certifications

Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.