Posted:
2/8/2026, 4:00:00 PM
Location(s):
North Carolina, United States ⋅ Winston-Salem, North Carolina, United States
Experience Level(s):
Junior ⋅ Mid Level
Field(s):
Medical, Clinical & Veterinary
Workplace Type:
Remote
Department:
Status:
Benefits Eligible:
Hours Per Week:
Schedule Details/Additional Information:
M-F 8am-5pm. No holidays or weekends. Up to 3 days of remote work allowed per week after successful completion of 90-day orientation.
Pay Range
$24.10 - $36.15JOB SUMMARY
Under general direction, promotes exceptional clinical outcomes and patient safety by collection and communication of trial related data and information. Works in conjunction with the Principal Investigator, Research Nurse and Clinical Studies Coordinator engaged in clinical trials within the Wake Forest Baptist Comprehensive Cancer Center (WFBCCC), including institutional, cooperative group and industry sponsored trials. Performs a variety of specialized duties with regard to assigned protocols including extracting and editing data, coordinating the submission of data internally and externally to the assigned sponsor as required, and communicating with various staff and faculty members. Manages a workload successfully that includes all trial types and mentor other Protocol Specialists. Works with the PI and CPDM staff with moderate to minimal supervision by the Protocol Specialist III and direction from the Manager of Budget, Regulatory and Data Management Services.
EDUCATION/EXPERIENCE
High school diploma or GED equivalent with three years as a Protocol Specialist I.
LICENSURE, CERTIFICATION, and/or REGISTRATION
SOCRA or ACRP Certification preferred. Must complete the CITI certification for Human Subject Research if not already completed. All additional required WakeOne training for research coordinators
ESSENTIAL FUNCTIONS
1. Collects and enters patient data into appropriate registry or database that meets timelines and accuracy requirements of the sponsor or vendors.
2. Extracts patient information from the electronic medical record and other source documentation for submission to study sponsor or coordinating center, to include grading of toxicities using standardized criteria.
3. Ensures organized and accurate patient charts are maintained in audit-ready condition.
4. Maintains OnCore (WISER) database to ensure up to date information.
5. Supports exceptional relationships with sponsors by responding promptly and accurately to requests for data or information.
6. Provides timely reports, quality control feedback, corrections, and necessary training.
7. Monitors protocol compliance by maintaining a detailed knowledge of each assigned protocol.
8. Communicates with Investigators, Protocol Specialists, Research Nurses, Clinical Studies Coordinators, ancillary departments and outside institutions regarding patients on assigned protocol.
9. Completes follow-up for all assigned patient?s according to the established time frame, including continued efforts to locate patients who are lost to follow-up.
10. Monitors hospital admissions of patients on assigned protocols in order to extract and report data in a timely manner, when required.
11. Participates in and/or conducts audits for assigned protocols for both internal and external bodies.
12. Attends relevant investigational and professional meetings and trainings. Provide staff relief as required to meet the demands of the department. Participates in scheduled team/department meetings. Leads quality improvement projects on an ongoing basis.
13. Responsible for scheduling and conducting internal chart audits of peers to ensure data quality.
14. Serves as back-up registrar on assigned days.
SKILLS/QUALIFICATIONS
Good interpersonal, oral, written, and listening communication skills
Knowledge of medical terminology
Exposure to clinical trials or related health field
Basic computer skills required, i.e. Excel, Word
Proficiency with EPIC/WakeOne and OnCore (WISER) Clinical Trial Management System
Ability to work effectively with other research personnel
Demonstrates prioritization and excellent organizational skills
Attention to detail and accuracy
Ability to manage multiple tasks with strict timelines
Fosters/promotes a positive image and professional appearance
Sensitivity to intercultural relations
Sensitivity to the maintenance of confidentiality
WORK ENVIRONMENT
Clean, comfortable, office environment
Our Commitment to You:
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
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About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
Website: https://atriumhealth.org/
Headquarter Location: Charlotte, North Carolina, United States
Employee Count: 10001+
Year Founded: 1940
IPO Status: Private
Industries: Health Care ⋅ Medical ⋅ Non Profit