Excited to grow your career?
 

BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers and designers.

About the job:

Receptionist/Administrative Assistant

Role Overview

The Receptionist/Administrative Assistant handles front-desk duties—such as greeting visitors, managing calls, and sorting mail—while supporting daily operations through scheduling, data entry, and ordering office supplies.

Key Duties and Responsibilities

Reception: Act as the first point of contact for the company. Greet guests, answer and route multi-line phone calls, and manage building security or visitor logs.

Meeting Management: Book conference rooms, set up audio-visual equipment, and arrange catering for internal meetings and client visits.

Correspondence & Logistics: Handle incoming/outgoing mail, packages, and courier deliveries. Maintain office equipment like printers and postage machines.

Office Administration: Monitor inventory and order office/pantry supplies. Process expense reports and manage vendor invoices.

Clerical Support: Draft memos, format documents, and maintain filing and database systems. Assist admin with onboarding materials and ad hoc duties as needed.

Requirements and Qualifications

Education: High school diploma or vocational training

Experience: 1–3 years of experience in reception, clerical support, or office management.

Tech Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), strong typing skills, and familiarity with office communication systems.

Soft Skills: Exceptional interpersonal, organizational, and multitasking skills. The ability to maintain confidentiality and a professional, welcoming demeanor is critical.

BBVA Hong Kong will conduct a background check on you in accordance with the Mandatory Reference Checking (MRC) Scheme regulated by the Hong Kong Monetary Authority (HKMA).  Should any discrepancy identified or deemed unsatisfactory to us, we reserve the rights to terminate your employment in such case.  (FAQs for In-Scope Individual: https://www.hkab.org.hk/files/page/page-content/79/FAQs_for_In-Scope_Individuals_(24_July_2025)-1753348029.pdf)

Skills:

Interpersonal Communication