Initial Posting Date:

03/31/2026

Application Deadline:

04/14/2026

Agency:

Department of Corrections

Salary Range:

$4,566 - $5,975

Position Type:

Employee

Position Title:

Management Assistant, Executive Support Specialist 1 (Tillamook) Job Rotation or Developmental Opportunity for ODOC and OCE employees only

Job Description:

Management Assistant, Executive Support Specialist 1 (Tillamook) Job Rotation or Developmental Opportunity for ODOC and OCE employees only

South Fork Forest Camp – Tillamook, Oregon

Oregon Department of Corrections

South Fork Forest Camp is seeking highly organized and motivated applicants interested in a job rotation or developmental opportunity as an Executive Support Specialist 1 (ESS1). This role offers the chance to work closely with the Camp Commander and leadership team while building administrative skills.

This position is a job rotation anticipated to last 6 months, though may be extended or decreased due to business need. This rotation available for current regular status employees of the Oregon Department of Corrections or Oregon Corrections Enterprises with their current manager's approval. Applications without manager approval will be declined.

Candidates who do not meet the minimum qualifications for this classification may be considered as a developmental. Developmental candidates are not eligible for Work-Out-of-Class Differential. Preference may be given to those who meet the minimum qualifications for the classification.

About the Job – Your Role

The ESS1 serves as the primary administrative support to the SFFC Camp Commander and provides critical operational continuity for the camp. In this role, you will work with ODOC, ODF, and various internal and external stakeholders while ensuring smooth daily operations for the Camp Commander’s office.

You will independently manage office functions, schedules, correspondence, travel, records, and purchasing while maintain strict confidentiality. This position coordinates facility supplies, IDs, uniforms, security equipment, phone systems, and forms compliance. Additional duties include supporting personnel processes, assisting with recruitment activities, maintaining administrative records, processing AIC grievances, and providing backup coverage for mailroom functions.

This role also serves as the ISDS coordinator, preparing and updating staffing rosters, processing leave and time entries, and ensuring accurate scheduling and payroll data for the facility.

This position is represented by Association of Oregon Corrections Employees, (AOCE). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

• Three years of clerical/secretarial experience which included: One year at a full performance level performing typing, word processing, or other generating of documents; AND lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the one year at the full performance level.

Requested Skills

• Experience managing administrative tasks, scheduling, and confidential records.
• Experience performing purchasing and budget functions, including AFAMIS order entry and invoice processing.
• Experience supporting recruitment, onboarding processes, and maintaining personnel files.
• Experience interpreting and applying DOC policies, administrative rules, and forms requirements.
• Experience maintaining staffing rosters and processing leave and time data in ISDS and Workday.
• Ability to communicate with staff, visitors, and partner agencies to exchange information and resolve issues.
• Experience processing and tracking grievances and reports.

Preferred Skills

• LEDS Certified

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

This position works inside an adult correctional institution and may encounter angry, hostile or abusive adults in custody which could result in personal injury, death or becoming a hostage. Inherent custodial duties include the responsibility for handling inmate incidents in the immediate work area. The employee is responsible to prevent escapes from confinement or other security risks by proper control of keys, tools, equipment and contraband and to document occurring unusual incidents.

This position is subject to call back to the prison in the event of an emergency or work stoppage and is subject to assignment in any position in the institution.

All employees are required to use e-mail and related work systems in the regular performance of their duties. Office environment requires professionalism, confidentiality, tact and sensitivity. Some in-state travel away from the office may be required. Travel by state vehicle (employee may be required to provide own transportation in performance of duties which is compensated within state rates) to attend meetings.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Cynthia Rodriguez, [email protected]

Reference Number:

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.