Job Posting Title:

Contracts Administrative Coordinator

Req ID:

10101643

Job Description:

About the Role & Team

The Global Contracts Administrative Coordinator is passionate about maintaining the budgetary and financial responsibilities of the ESI Global Contracts department. You will partner with finance and Engineering Services team members across Facilities and Operation Services and the Engineering Services Finance organizations to maintain accurate analysis, forecasting, and budgets related to the department. Other responsibilities include processing invoices, managing special projects, regulatory documentation, material orders, purchase order creation, and performing a variety of tasks to support the Global Contracts and Engineering Services Integration teams.

You will report to Support Services Manager.

What You Will Do

• Reconcile service entries and process monthly invoices for contracts and projects

• Create and modify Purchase Orders (to include fund increases and closure)

• Develop and analyze accurate financial reports (report analysis, forecasting, and budgets)

• Partner with ES Finance monthly to ensure all fiscal targets are attained

• Identify financial issues and present detailed and accurate statistical research and reports to leadership

• Perform financial and cost analysis, contract budgeting, and forecasting

• Present concise reporting of finances and variance explanations to leadership

• Use PTP and Coopa Customer Service to open service requests and resolve issues with Purchase Orders

• Understand the financial and accounting impacts of decisions related to assigned projects

• Track commitments for internal and 3rd party vendors and contractors

• Update financial reporting dashboards in Tableau

• Partner with leaders across all Walt Disney World FOS organizations

• Perform Access Control requests

• Order supplies/materials and perform P-Card reconciliations

Required Qualifications & Skills

• Experience working in SAP and Coopa

• Practical knowledge of Purchasing, Purchase Order creation and service entry creation

• Experience with MS Word, PowerPoint, Microsoft Teams and Excel

• Ability to collaborate with others, including executive leadership, and solve complex problems

• High-level attention to detail

Preferred Qualifications

• Financial competence

• Basic knowledge and use of Tableau

Education

• High School Diploma or equivalent experience is required

• Associate's degree or above is preferred

Job Posting Segment:

FOS

Job Posting Primary Business:

Engineering Svcs (WDW)

Primary Job Posting Category:

Tech/Assistant

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Lake Buena Vista, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-09-26