Scheduled Hours

37.5

Position Summary

The Senior Project Manager will serve as the operational engine of the Institutional Development and External Affairs office within the School of Public Health. This Office is responsible for (a) engaging with the work of the Ryan Institute and other units that focus on generating ideas and solutions, (b) building the Public Health Action Labs that serve as a resource to faculty, research centers, networks and offices providing policy, economic analysis, communications and implementation support to move ideas to action, and (c) spearheading priority initiatives to elevate school visibility including external affairs and communication.

The Senior Project Manager keeps a complex, fast-moving portfolio on track — managing timelines, coordinating across three distinct functions (the Ryan Institute, Public Health Action Labs and Marketing and Communications), and ensuring that the priorities of the Office move from intention to execution.

Job Description

Overarching Project Management

• Prep for key meetings and ensure follow-through on agreed upon next steps from meetings.

• Develop timelines and track progress towards deadlines – strategically consider the best way to move projects forward.

• Ensure that the office produces the kind of clear, accessible records that allow an ambitious agenda to be evaluated, communicated, and built upon over time.

Public Health Action Labs

• Manage the operational workstream of standing up the Labs — tracking hiring timelines, onboarding logistics, space and resource needs, governance document development, and stakeholder engagement.

• Keep a master project plan that the Associate Dean can use to report progress to the Dean and school leadership.

External relationships

• Support the Associate Dean in managing relationships with funders, government partners, community organizations, and institutional allies — tracking outreach, managing follow-up, and preparing briefing materials.

• Draft briefing memos, status reports, presentation decks, and talking points for the meetings.

• Synthesize complex information into clear, digestible formats.

• This person should be a strong writer with ability to discern information different audiences need.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations
   

Physical Effort

• Typically sitting at a desk or table

• Repetitive wrist, hand or finger movement
   

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications

• Five years in project management, chief of staff, operations, or program management in a complex environment.

• Track record of managing multiple concurrent workstreams with competing deadlines.

• Exceptional written communication — able to write clear briefing memos, status reports, and executive summaries.

• Strong interpersonal skills.

• Demonstrated ability to build and maintain project management systems.

Preferred Qualifications

• Experience supporting a senior leader in a higher education, research, government, or mission-driven organization.

• Familiarity with public health, health policy, or social sector contexts.

• Experience supporting or participating in the launch of a new organizational function, program, or initiative.

• Proficiency with project management tools (Asana, Monday, Notion, or equivalent).

• Experience managing external relationship logistics — tracking funder or partner outreach, preparing briefing materials, coordinating follow-up.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Asana (Software), Deadline Management, Executive Summary, Health Policy Research, Higher Education Research, Interpersonal Communication, Managing Partner Relationships, monday.com Platform, Multiple Project Management, New Initiatives, Operations Management, Program Management, Project Management, Project Management System, Project Status Reports, Public Health, Social Policy, Stakeholder Management, Status Reporting, Strategic Planning, Written Communication

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.