Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities.  As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer’s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers’ evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio. 

Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.

Summary of the Position:

The Facility Coordinator will report to the General Manager and provide support to Hearst Tower, The Sheffield and The Bronx Warehouse. They will be responsible for delivering outstanding customer service and supporting the Property Management Office to provide seamless day to day operations. The successful candidate will have an eye for detail and follow through. 

Key Responsibilities:

• Actively manage the relationships with vendor community, customers, and TSP management as necessary to ensure the assets achieve maximum value.

• Analyze and monitor preventative maintenance contracts for scheduling, performance specifications, expirations and opportunities for savings. Confirm work is being completed in accordance with contracted timeline

• Communicate continually with General Manager and Operations Manager to apprise appropriate individuals of issues/decisions impacting the building.

• Assist in developing quarterly operational report.  

• Determine specific service contract requirements, develop scope of work, solicit bids, evaluate proposals and monitor contract performance for all service vendors.

• Review nightly and weekend access memo reports with CSC to control all work in building.

• Coordinate building projects with appropriate staff and vendors.

• Day to day contact, issue resolution, and general dealing with tenant representatives.

• Spot check areas following preventative maintenance and pest treatments to ensure satisfactory completion.

• Review weekly events schedule for scheduling conflicts and coordinate with appropriate team members to ensure work is properly scheduled.

• Periodic review and update of Angus to reflect changes made within client database.

• Draft correspondence to tenants regarding building issues and events.

• Assist with financial management for property including Baseware sorting, ATPS, Exiger and new vendor set-ups.

• Update floor by floor key contact email lists.

• Assist CSM with accounts payable and accounts receivable for the property, focusing on purchasing controls, contracts, approving bills, reviewing tenant miscellaneous charges and monthly accruals.

• Provide monthly list of non-contracted budget expenditures, purchase orders and un-budgeted one-off expenses, and confirm with appropriate team member on timeline and need.

Skills & Qualifications:

• Bachelor’s degree required

• Prior experience in a property management capacity

• Financial experience, including costs, budgets, executing contracts, service contracts, arrears.

• Ability to understand and communicate in English, both verbally and written.

• Ability to travel between floors and buildings in order to effectively communicate

• Knowledge of the budgetary process as it relates to operating expenditures

The base compensation range for this role is $60,000 to $75,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees.

This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer’s New York team, as we’ve considered factors specific to this geography.

Tishman Speyer is deeply committed to creating and maintaining a diverse workforce which promotes different views and perspectives. We expect our leaders and employees alike to champion diversity and inclusion practices. Tishman Speyer has several employee affinity and interest groups that provide employees opportunities to develop professional relationships across the business and identify opportunities for development and advancement.

We are proud to be an Equal Opportunity Employer and treat all applicants for employment equally based upon job-related qualifications and without regards to race, color, age, sex, sexual orientation, gender identity, gender expression, marital status, military or veteran status, national origin, disability, religion, or any other characteristics protected by law.

Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

Disability Assistance - Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to [email protected]