We are a dynamic and growing FinTech company looking for a highly organized and efficient Office Manager to join our team on a part-time basis (3 days per week). The successful candidate will play a crucial role in ensuring the smooth operation of our three Australian offices and supporting the wider team.

This exciting opportunity provides on-site support to our Melbourne office in Hawthorn, as well as remote support to our Sydney and Brisbane offices, each of which has local on-the-ground support. We are looking for a motivated, people-oriented professional, as you will be the first point of contact for all office-related inquiries and responsible for welcoming visitors. The role will be fast-paced, requiring oversight of all office-related matters, including the following:

The responsibilities will include:   

• Booking in all Melbourne, Sydney and Brisbane office visitors using building specific booking systems and liaising with the building reception and security teams.

• Remotely manage Sydney and Brisbane office in a highly effective way.

• Regular management and ordering of office consumables, stationery and kitchen supplies for all three Australian offices.

• Procurement, budgeting and recording monthly expenses.

• Keep the general office area and meeting rooms tidy, respectable and secure, and ensure the smooth running of all meetings/arrange catering, coffees, water etc as required.

• Support couriers for deliveries for Australia offices.

• Work closely with the Divisional Office Manager and maintain strong communication links across the admin team/business.

• Partner with HR to ensure Health & Safety processes are kept to standard.

• Ensure all office equipment and appliances are in good working order.

• Events planning support when required.

• Undertake any other projects/tasks as may be reasonably required to facilitate the smooth operation of the Company.

What are we ideally looking for in a successful candidate?  

• 3 years working experience in operations/administration/service industry.

• Proactive and motivated to exceed expectations, and ability to represent company image and values.

• Eye for detail and perfectionist’s view of service standards.

• Good problem solver - logical and reactive in response to unexpected queries/circumstances.

• Must demonstrate flexibility to get involved in tasks at all levels and adaptability to juggle a range of different tasks.

• Relationship building skills essential for staff, customers and service providers.

• A good working knowledge of Word, Excel and PowerPoint.

• Confident, and able to take initiative given client and delivery-focused environment.

• Independent, self- directing and delivery focused working style.

• Good team communication skills, confident in dealing with internal and external clients.

• An understanding of confidentiality issues and the use of discretion.

Why should you join us? 

• Be part of a highly successful global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies. 

• Be part of the start-up team in KL with the ability to have direct input and involvement in the processes towards the expected fast growth. 

• Convenient office location in the city for commuters. 

• A competitive salary and excellent benefits, including full comprehensive Health insurance, Life insurance, additional company leave days after your first 12 months, volunteer leave, sick days, referral bonuses, and more. 

• A hybrid 3+2 model combining working from the office and from home. 

• We provide global career opportunities for our employees at any of our offices in the UK, Czech Republic, Australia, New Zealand, China and more. 

About FNZ   

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back.  

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.  

We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA). 

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.  

If this role appeals to you, please apply by the 10th of November 2024. 

*Please note we shortlist as we receive applications. We encourage early applications as we may withdraw advertising at any time.  

About FNZ

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. 

We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA).

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.