Front Office Coordinator

ChampionX has an immediate opening for a part-time Front Office Coordinator located in Houston, TX. This is your opportunity to join a growing company offering a competitive base pay.

What’s in it For You:

• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
• Thrive in a company that values sustainability, drives a safety-focused culture and empowers its employees through continuous improvement
• The chance to Improve Lives in our community with regular outreach and volunteerism opportunities
• The chance to join a learning and problem-solving culture

What You Will Do:

• Answer main phone line and directs calls
• Greet guests and providing necessary visitor information
• Receive, sort, and distribute business mail
• Maintain front office equipment including postage machine, copiers, shred bins, cubicles, etc.
• Order food for various events and assists with meeting setup
• Create and proofread documents and correspondence produced by business leaders
• Coordinate and manage the security card/ID badge administration and assignments
• Coordinate and assist with various vendors for general business functions; safety/facility, uniforms, vending machine, coffee machine, office supplies, etc.
• Maintain office supplies and provide updates about office equipment needs
• Update and maintain digital messaging monitors (reception, breakroom, etc.) throughout the facility
• May assist with travel arrangements
• Follow safety and security procedures
• May assist all departmental leaders with wide variety of administrative needs
• May assist with special departmental projects as requested
• Provides customer service to employees, managers, and guests
• Performs other related duties as requested

Position Details:

• Candidate must reside in Houston, TX or surrounding areas
• Part-time work week and shift: 8AM to 12PM, Monday through Friday
• Compensation package offered: $17-$19 per hour

Minimum Qualifications:

• High school diploma or equivalent required
• At least five years of administrative assistant or front office management experience in a fast-paced manufacturing environment
• Basic knowledge of office management systems and procedures
• Ability to operate general office equipment; copiers, printers, lamination machinery, postage machinery, etc.
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills with employees of all levels
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite and programs; including Outlook, PowerPoint, Excel and Word
• Experience working with and maintaining confidential information
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Experience working independently
• Immigration sponsorship not offered for this role

Physical Demands:

• Minimal climbing stairs, lifting up to 25lbs, reaching, twisting, stretching, pushing, pulling, fingering, collating/filing, dialing and standing up to 10%.
• Frequent walking and writing between 33% and 66%.
• Constant using a keyboard, sitting, seeing, hearing and speaking greater than 66%.

Preferred Qualifications:

• Some secondary education or degree
• Previous Executive Administrative Assistant experience
• Extensive knowledge of office management systems and procedures
• Professional membership in an administrative professional group

Our Commitment to Diversity and Inclusion 

At ChampionX, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran. 

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce.  

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.