Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty.

A hot bed of cutting-edge technology and groundbreaking research, the College aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU’s College of Computing and Data Science is an ‘exciting place to learn and grow’. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.

We are seeking a dynamic professional to join the Faculty Affairs (aka Academic HR) team for CCDS. The incumbent will be involved in faculty recruitment, appointments, promotions, and tenure processes, while working with the Head, Faculty Affairs to drive initiatives to foster a collaborative, inclusive, and high-performing faculty culture. The incumbent will also manage faculty-related operational matters, including space and infrastructure allocation, onboarding programs, and engagement initiatives, ensuring alignment with university policies and institutional priorities.

Job Responsibilities

• To support Head of Faculty Affairs in managing and supervising a team of 2 MSOs to run the daily operations of the Faculty’s Office. 

• To provide coaching and training to the team members. 

• To motivate and resolve issues within the office (where applicable). 

• Assist Head (Faculty Affairs) to strategize, plan and execute effective programs to recruit, retain and develop faculty talent in the College. 

• Assist Head (Faculty Affairs) to strategize, plan and execute faculty-related publicity and communications to increase College’s reputation and prominence at both local and international levels. 

• Provide administrative support to the School Review Committee for Promotions & Tenure committee (SRCPT) & School Reappointment Committee (SREC), as required, including, but not limited to, arranging meetings, preparing agendas and meeting papers, taking minutes, compiling faculty dossiers and following up on action points. 

• Provide administrative support to the School Search Committee (SSC), as required, including but not limited to, overseeing the arrangements of all activities related to the candidate’s on-campus visits, maintaining links with shortlisted candidates and assisting in preparing relevant reports required in the hiring process. 

• Manage, solicit and compile list of prominent academics and researchers who can be tapped on for credible external referee’s report during hiring and promotion exercises.  

• Compile, analyse, and verify data for preparation of reports required for the effective assessment of faculty or candidates for the respective search/appointment/reappointment/promotion/appraisal committees in an accurate and timely manner. 

• Work closely with College’s Human Resource Business Partners to track and reconcile faculty headcounts in the school amid faculty hiring and attrition. 

• Work closely with faculty members to ensure that their materials are submitted on time. 

• Work closely with Senior Deputy Dean’s office on nomination and write-ups for various awards. 

• Work on the MOE START scheme with HRBP on the budget, schedule.

• Request for vouchers and hotel bookings for campus visits.

• Update and maintain database of relevant faculty information. Be able to generate management reports for budget review and presentation slides on faculty matters for communication. 

• Support Associate Dean (Faculty) and Dean in the administration and management of the University’s Promotion & Tenure (PT) exercises which are held twice a year. 

• Provide administrative support to Associate Dean (Faculty) as and when needed. 

• Provide support to your team members as and when needed.

Job Requirements

• Recognized university degree or its equivalent with at least 5 years’ experience in Faculty Affairs matters in a tertiary education institution. 

• Equipped with strong analytical skills with the ability to solve complex issues and handle stress. 

• Possess excellent interpersonal and communication skills. 

• High level of commitment and initiative. 

• Equipped with high level of coordination and time planning. 

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: NTU