Job Description:

The Administrative and Financial Coordinator is responsible for high level of support to the dynamic needs of the Center for Animal Resources and Education (CARE). This support includes organizing and recording all data associated with animal research billing in the customized Vivarium Management software. Responsibilities include issuing time sensitive invoices on a monthly basis, cover ordering animals under approved IACUC protocols as requested by the Principal Investigators (PIs) and ensures timely delivery on a weekly basis. Additional duties may include, scanning cages, preparing census metrics, purchasing animals, creating supplier invoices for payment, bookkeeping and revenue analysis tasks.

QUALIFICATIONS

Education and Experience

● Associate degree with a minimum of 3 years of related experience, or equivalent combination of skills and experience.

● Experience in a university setting, preferred.

Job Competencies

● Proficient with Google G-suite and Microsoft suite

● Workday experience in a University setting preferred

● Demonstrated proficiency with Excel, including, formulas, spreadsheets, and databases with attention to detail

● Strong analytical, problem-solving and organizational skills

● Excellent communication skills

● Experience in finance in an academic setting, preferred

● A strong working knowledge of the Workday system at Brown University regarding policies and protocols related to transaction coding is a plus

● Customer-focused, customer service oriented

● Excellent attention to detail

● Works independently and uses judgment and discretion

● Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity

● Ability to problem-solve and troubleshoot issues and courteous response to emails and telephone calls from PI’s and other colleagues University Human Resources Page 5 of 6

● Initiative and ability to work independently and as a member of a team

● Ability to multi-task and prioritize workload

● Possesses a willingness and ability to support a diverse and inclusive campus community

Education and Criminal Background Check Required

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-10-04

Job Posting Title:

Administrative and Financial Coordinator

Department:

Center for Animal Resources and Education

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.