Essential Duties and Responsibilities:

• Answering phone calls, and greeting clients as they enter.

• Act as back up to the office manager, including front desk assistance and processing mail and overnight shipments as needed.

• Provides day-to-day administrative support to executive leaders, including PowerPoint presentations and other correspondence as needed.

• Provides calendar management, travel planning and meeting coordination.

• Processes and maintains T&E expenses.

• Coordinates conference room set-up and schedules catering as needed.  

• Researches, prioritizes, and follows up on issues independently and determines appropriate course of action.

• Assists with various company processes upon requests.

• Assists with planning and execution of employee and client events.

• Friendly voice and pleasant tone over the phone and in person.

• Maintains a continual working knowledge of our client’s products, services and promotions.

• Delivers service utilizing prescribed standards to supply accurate information to callers and resolve their issues.

• Retrieves information from company systems (based on customer inquiry) and communicates information back to the customer in a clear and educated manner.

• Arranges gifts on behalf of the Company within budget and the Code of Conduct

• Processes business invoices as designated

• Other miscellaneous job-related duties as assigned.

Knowledge, Skills and Abilities:

• High School Diploma or equivalent work experience.  Bachelor’s degree a plus.

• 3+ years of work experience as an Executive Assistant and demonstrated ability to accomplish duties listed in the job description.

• Ability to organize, prioritize and schedule work assignments.

• Ability to handle multiple, simultaneous, and complex tasks effectively and efficiently.

• Advanced verbal and written communication skills and the ability to work with all levels of employees.

• Demonstrated advanced computer proficiency, including MS Office Suite (Word, Excel, PowerPoint, and Outlook).

• Must be available for occasional after-hours calls or emails

Pay Range

$36 - $43 an hour and will depend on several factors including relevant experience, skills and knowledge pertaining to this role and industry.                                                                                                                                                

BENEFITS: In addition to our base compensation package, we also offer:

• 18 days of paid time off per year
• 11 paid holidays
• Health, dental and vision insurance plan,
• Short-term disability insurance
• Long-term disability insurance
• Basic term life and accidental death and dismemberment insurance
• A 401(k) plan which includes an employer match
• Voluntary Life Insurance is also available