The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

CONTEXTUAL BACKGROUND

The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict affected populations. IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri and Monguno of Borno state and Damaturu of Yobe State. Currently, IRC Nigeria implements programs primary health care, nutrition, environmental health, women’s protection and empowerment, protection, child protection, education, food security & livelihoods.

Job Overview/Summary

Based in Maiduguri, Nigeria the Grants Manager will provide grant management, business development and reporting support across the Nigeria portfolio. The Grants Manager will work closely with program, M&E finance, operations and senior management team (SMT) staff to ensure quality management of both pre and post award grants functions. The Grants Manager will support donor compliance, timely reporting, high quality proposal development, project document filing, preparing donor briefs and donor/internal visibility. The position holder will be supervised by the Senior Grants Coordinator and will work closely with other grants, partnerships, and communications managers

Major Responsibilities

Information management

• Act as custodian of documentation of institutional knowledge and program activities in coordination with relevant sector supervisors and coordinators.
• Maintain comprehensive electronic files for programs, and ensure IRC colleagues and have access to relevant records and information.

Donor relations and communications

• Liaise with donors and potential donors, and other operational partners, including through attendance at meetings, and representing IRC and IRC’s interests by maintaining positive and constructive relations.
• In coordination with relevant colleagues, respond to requests from donors for compliance information and respond to donor compliance questions as needed.
• Ensure that relevant staff members are aware of all donor communications, changes in regulations, and meetings or events.
• Facilitate and participate in donor visits and/ or meetings.
• Develop external communication materials including factsheets and program updates

Compliance

• Maintain up to date comprehensive knowledge of donor guidelines relevant to  the Nigeria portfolio, including but not limited to: USAID, FCDO, ECHO, UNOCHA.
• Provide training to IRC staff on compliance and donor-specific compliance requirements.
• Closely monitor grants for internal or donor compliance issues, and flag concerns in a timely manner.

Grant management and business development

• With the support of the Senior Grants Coordinator, coordinate the development of quality proposals and narrative reports with relevant teams, including acting as lead writer when necessary.
• Liaise with HQ units (Regional Unit, Awards Management Unit, Technical Units) to ensure proposals meet internal standards and are responsive to donor requirements.
• Support program staff to assess funding opportunities in line with IRC Nigeria’s strategic objectives and the local context, advising on these as required.
• Work with program coordinators and managers to coordinate the timely development of high quality new funding proposals and reports.
• Work closely with other members of the grants unit to proactively support grants management processes across the portfolio.
• Monitor and support the use of grant/project management tools  to ensure accurate tracking of opportunities, reporting and programmatic adjustments through the project life cycle.
• Provide technical guidance on IRC and donor regulations to ensure compliance across IRC Nigeria, proactively raising and resolving issues.
• Manage all reporting deadlines, and coordinate and consolidate reports as necessary to ensure documents are of the highest quality and in line with donor requirements.
• Act as a focal point for HQ grants administration and compliance colleagues, including maintaining submissions on IRC’s online opportunity management tracking system (OTIS).

• Contribute proactively to Project Cycle Meetings in collaboration with relevant project leads to ensure timely, quality implementation of project.

• Perform other duties as may be assigned by the Senior Grants Coordinator.

Key Working Relationships

Position Reports to: Senior Grants Coordinator

Indirect/Technical Reporting: N/A

Position directly Supervises: Grants Officer

Key Internal Contacts:

• Country Program: Grants, Partnerships, Communications, Finance, M&E, HR, Supply Chain, Safety and Security, Field Coordinators,
• Region/Global: AMU and Technical Units

Key External Contacts: Partners, donors, and others as appropriate

Job Requirements

Education:

• Bachelors degree or equivalent in international affairs, development, international political economy or other relevant subject

Work Experience:

• 2-3 years working in grants management and proposal/ business development/ design.

Demonstrated Technical Skills:

• Knowledge of donor compliance regulations (BHA, USAID, ECHO, FCDO, GAC, etc)
• Proven previous successful experience developing projects, writing proposals and donor reports.
• Good communicator with strong organizational, time management and analytical skills
• Strong writing and editing skills with close attention to detail
• Demonstrated attention to detail, ability to follow procedures but also use own initiative, meet deadlines, and work independently and cooperatively with team members

Demonstrated Managerial/Leadership Competencies:

• Flexibility to adapt to changing requirements and circumstances
• Ability to juggle competing priorities, meet deadlines and work under pressure in an insecure environment
• Aptitude to adapt to a different context regarding security, culture, climate or health issues
• Commitment to women’s rights and IRC’s vision, mission and values, including sensitivity to cultural settings

Languages: 

• Fluency in English, spoken and written.

Computer/Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.  Add position-specific (e.g. accounting software, statistical software, etc.).

Ability to Travel:

• Willingness to travel when required

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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