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Closing Date:

10/17/2024

Type of Position:

Management - Operations

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

RESH | OSPAN

Department's Website:

Summary of Job Duties:

The Research Administrator plays an important role in the development, submission, compliance, monitoring, and reporting for all sponsored projects at the University of Arkansas for Medical Sciences. This position will work as a member of a team of Research Administrators, within the Office of Sponsored Programs Administrative Network (OSPAN), to provide assistance to an assigned department(s) of the University. The position will include tasks such as reviewing funding opportunities, assisting with grant applications and monitoring sponsored projects, while maintaining compliance with sponsor regulations.

Qualifications:

Minimum Qualifications:

Job posting is to fill either Research Administrator, Associate or Intermediate, based on qualifications:

RA – Associate requires a Bachelor’s degree, or equivalent combination of education and experience, from which comparable knowledge and abilities have been acquired, plus 2 years of specific experience in either pre-award, post-award, or life-cycle grants administration.

RA – Intermediate requires a Bachelor degree, or equivalent combination of education and experience, from which comparable knowledge and abilities have been acquired, plus 4 years of experience in either pre-award, post-award, or life-cycle grants administration.

• Ability to establish and maintain collaborative relationships within a diverse set of individuals and be able to work in a team-oriented environment, across all levels, with a focus on customer service and support
• Able to organize priorities, manage multiple projects simultaneously, pay close attention to detail, and work within deadlines
• Possess strong written, verbal, and interpersonal communication skills
• Must have excellent interpersonal relations and communication skills to guide UAMS personnel and external sponsors towards mutually acceptable goals
• Must be experienced in Microsoft Office applications and possess/obtain a working knowledge of NIH eRA Commons and other similar systems
• Must be proactive, with excellent follow-up skills
• Ability to read, interpret and convey complex funding opportunities and guidelines
• Proven working knowledge of institutional, state, federal, and Uniform Guidance (UG) regulations
• Exhibits strong work ethic and integrity in all actions and speech
• Maintains a solution-oriented, positive attitude
• Exhibits excellent attention to detail
• Produces high quality work with small margin of error
• Demonstrated ability to perform and prepare budget estimates (preferably in a research environment), to understand financial concepts, to conduct accurate mathematical computations, to utilize computational spreadsheets, and to understand previously negotiated agreements and institutional policies
• Demonstrated ability in the areas of development and management of research projects, grant budgets, and in implementing systems to ensure research processes meet regulatory guidelines
• Must be highly organized, able to prioritize and balance multiple projects simultaneously, work independently, as well as in a team, and exercise good judgment
• Must be able to understand complex rules, regulations, and policy and apply them consistently. Completion of, or  willingness to complete, UAMS Grants Management Certification Program within 18 months of hire

Preferred Qualifications:

• Relevant research certification, e.g. CRA, CRFA
• Advanced Degree or Professional Certifications
• General understanding of federal contracting and subcontracting processes, rules, and development
• Prior experience in research and healthcare financial management, budgeting, forecasting, cost accounting cost sharing and allowable research costs is preferred
• Experience with research protocols, contract terms and conditions, expense budgets, and research and medical terminology is preferred
• Experience with federal, foundation, and industry relations, and previous experience working with medical staff and scientific materials is helpful

Additional Information:

Additional Information:

• The position will include tasks such as reviewing funding opportunities, assisting with grant applications and monitoring sponsored projects, while maintaining compliance with sponsor regulations.
• The incumbent will be responsible for ensuring all deadlines are met in a timely fashion, while upholding and adhering to all institutional policies and procedures, as well as state and federal regulations.  
• This position works independently, serving as a professional resource for UAMS research staff and faculty.
• The position maintains networks and communication flow, and represents UAMS research to outside entities.
• The selected incumbent will utilize leadership qualities, team management, and interpersonal skills to orient research personnel and representatives of outside companies, foundations, or institutes, to the policies and procedures of UAMS research.
• There is a strong emphasis on professional competencies, knowledge of pre/post award rules and regulations, superior customer service, team performance, and the ability to communicate effectively throughout the entire process while serving as the subject matter expert for sponsor policies and procedures.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Sitting

Frequent Physical Activity:

Talking

Occasional Physical Activity:

Standing

Benefits Eligible:

Yes